A wellness platform for coaches, nutritionists, and fitness professionals to digitize their practice and scale without scaling headcount.
AI OnboardingImage RecognitionClient Automation
RefactorQ · We don't just write code, we craft the solution.
The Challenge
Independent wellness coaches and nutritionists were managing client onboarding, progress tracking, and renewals manually, which capped how many clients they could realistically serve.
Calorie and nutrition tracking in particular relied on clients self-reporting, which was inconsistent and added friction to the coaching relationship.
Our Approach
We built a platform that automates the repetitive parts of coaching — onboarding, tracking, and follow-up — so coaches could spend their time coaching rather than administrating.
Built a centralized wellness platform connecting coaches, clients, and admins
Added AI-powered onboarding to reduce manual setup for new clients
Implemented AI-based calorie tracking using image recognition on meal photos
Automated follow-ups, attendance tracking, renewals, and client communication
Built analytics dashboards covering both business and health outcomes
Architecture & Workflow
System Flow
AI handles onboarding and meal-photo calorie recognition, freeing coaches to focus on client relationships while automation handles follow-ups and renewals.